Three stages. One show.
Plan with clarity
Rehearse each handoff
Run the show together
1
Plan
Set the running order,
timings and crew roles.
2
Test
Rehearse the timings,
scripts and handoffs.
3
RunFollow the agreed rundown,
with clear crew actions.
Plan
Rehearsal
Show
Crew
Plan
Rehearsal
Plan
Rehearsal
Show
Crew
Plan
Rehearsal
Directors & show callers
Follow the full sequence and pace.
Stage manager
Check stage movements and handoffs.
Technical crews
Find the actions for each segment.
Speakers & hosts
Keep speaking and host links on time.
Core workflow
Start with the rundown
Give each role context
Make handoffs clear
Complete rundown
Bring the order, timings and crew roles
into one clear event plan.
Scripts in context
Keep the host script with its segment,
from drafting through rehearsal.
Backstage Cue
Know the current segment,
crew actions and next handoff.
Speaker Timer
Time information for speakers and hosts,
shaped around their delivery.
- For speakers & hosts
- Clear
remaining time - For speeches and host links
For speakers & hosts
A common rundown
Every department
One show.
Lighting, audio, video and stage work depend on one another. Put each instruction in its segment and make the handoff clear.
- Start with the segment and role
- Make the action explicit
From plan to show
Plan the sequence
Rehearse the handoffs
Coordinate the show
A rundown connects more than timings. It gives each segment context and each role the information needed for the show.
Three stages. One show.
Every role on the crew
Work focus
Crew responsibilities
Work focus
Crew responsibilities
Work focus
Crew responsibilities
Work focus
Crew responsibilities
Work focus
Crew responsibilities
Work focus
Crew responsibilities
Show direction
Show
Role focus
- List the segments
- Set the running order
- Check planned durations
- Mark key moments
- Collect change notes
- Confirm the agreed plan
Stage & crew
Flow
Role focus
- Find the relevant segment
- Write clear action notes
- Check entrances and exits
- List required materials
- Record readiness issues
- Rehearse each handoff
Speakers & hosts
Text
Role focus
- Understand the segment
- Prepare speaking content
- Check the host script
- Follow the host links
- Confirm the timing plan
- Rehearse the stage flow
Show direction
Run
Role focus
- Follow the current segment
- Know what follows next
- Watch timing changes
- Explain live adjustments
- Coordinate crew handoffs
- Note what happens on site
Stage & crew
Cue
Role focus
- Follow execution prompts
- Understand the action
- Track crew handoffs
- Check entrances and exits
- Work within agreed roles
- Report on-site issues
Speakers & hosts
Time
Role focus
- Watch the speaking time
- Pace the host links
- Follow the current context
- Prepare the next passage
- Watch for on-site prompts
- Make a clear transition
Role focus
Different roles
Different information needs
See the whole sequence and pace, including how a change affects what follows.
Directors & show callers
Role focus
Find the current segment’s actions, responsible crew and next handoff.
Stage managers & crew
Role focus
Keep the relevant content and timing easy to read, so attention stays on delivery.
Speakers & hosts
Role focus
See the whole sequence and pace, including how a change affects what follows.
Directors & show callers
Role focus
Find the current segment’s actions, responsible crew and next handoff.
Stage managers & crew
Role focus
Keep the relevant content and timing easy to read, so attention stays on delivery.
Speakers & hosts
Role focus
