Event planning
Plan the whole show
Define 
each
segment and role
For every role on your crew
Start with the rundown
Every segment
A clear plan
StageNow connects planning, rehearsal, live production and crew information around one complete rundown.
Write the plan clearly
Bring sequence, timing, scripts
and crew roles into one plan.
Give the crew context
Agree who does what.
Then check each handoff.
From plan to show
Plan, rehearse, go live
One shared event context
Plan the rundown
Set out the running order, timings, scripts and crew responsibilities.
Rehearse the handoffs
Check timings, cues and crew handoffs in rehearsal. Note what needs to change.
Run the show
Follow the agreed rundown, with clear backstage actions and speaker timings.
Backstage Cue
Keep backstage cues
with the right segment
Cue is for backstage execution. Keep the current segment, crew actions and next preparations in clear context.
- What happens now
- Who takes the next step
What happens nowThe whole show
One event in context
Every role connected
StageNow connects planning, rehearsal, live production and crew information around one complete rundown.
- Plan, rehearse, go live
- Backstage cues and speaker timing
- Lighting, audio, video and stage roles
Planning checklist
-
Sequence
1 -
Timing
2 -
Host script
3 -
Crew roles
4
Sequence
Timing
Host script
Crew roles
How the work connects
One event. Different needs.
The rundown gives scripts, backstage cues and speaker timing a common context. Each role needs its own focus within the same show.
Role focus
Different roles
Working through
the same show
Follow the sequence, key timings and crew handoffs before deciding how to move the show forward.
Directors & show callers
Role focus
Focus on the current task, the next preparation and the actions each role needs to take.
Stage managers & crew
Role focus
Readable scripts and time information help speakers and hosts stay with the event’s pace.
Speakers & hosts
Role focus
Follow the sequence, key timings and crew handoffs before deciding how to move the show forward.
Directors & show callers
Role focus
Focus on the current task, the next preparation and the actions each role needs to take.
Stage managers & crew
Role focus
Readable scripts and time information help speakers and hosts stay with the event’s pace.
Speakers & hosts
Role focus
Why the rundown matters
See the whole show
Clarify each handoff
A clear sequence
Show where each segment sits in the running order.
Timing in context
Discuss timings alongside the segment they belong to.
Clear responsibilities
Make each department’s responsibilities explicit.
Scripts in context
Keep host content connected to the event sequence.
Rehearsal checks
Check durations, scripts and crew handoffs together.
Clear next steps
Consider the next step alongside the current task.
Role focus
From plan to show
A focus for each role
Show direction
Show
Role focus
- Running order
- Planned timings
- Key handoffs
- Host script segments
- Crew actions
- Rehearsal checks
Stage & crew
Flow
Role focus
- Entrances and exits
- People and preparation
- Lighting notes
- Audio notes
- Video notes
- Stage notes
Speakers & hosts
Text
Role focus
- Speaking slots
- Host transitions
- Script content
- Time allowance
- Handoff notes
- Rehearsal issues
Show direction
Run
Role focus
- Current segment
- What follows next
- Timing changes
- Crew coordination
- Show changes
- Confirmed decisions
Stage & crew
Cue
Role focus
- Current task
- What to prepare next
- Entrances and exits
- Action notes
- On-site issues
- Confirm decisions
Speakers & hosts
Time
Role focus
- Current content
- Time remaining
- Next speaker
- Host links
- Essential prompts
- Closing handoff
Start with your next event
Tell us the event type, crew roles and the handoff that needs the most attention. Let’s discuss a suitable workflow.
Request a trial